Passing on pension details using the Uniform Pension Submission system (UPA)

UPA is a Dutch acronym which stands for Uniforme Pensioen Aangifte, which in English translates as Uniform Pension Submission. It is a new standard system enabling your details to be passed on directly from your salary package. It is quick, efficient and reduces the chance of mistakes being made.

If you do your own administration:
Via your salary package, you pass your details on to us each month (or each 4 weeks). This is done via a UPA message. We can extract all the salary and employment-related details from this message. On the basis of these details, you will be sent an invoice. 

If there any errors in your UPA message, you will immediately see these in your salary package and on mijnpgbdesk.nl.
You should correct the errors in your salary package yourself, then send us a corrected UPA-message.

If someone else does your administration for you:
You should give your administration office the relevant authority, so that their staff can send UPA messages to us on your behalf. Below, under the heading ‘How do I prepare my UPA administration?’, you can read how you issue this authority.

User’s guide for delivering details via the UPA
This user’s guide provides more information about your pension return via the UPA

Transferring to the UPA system has advantages for both you and your employees:

Your advantages include:
1. Your pension administration will take less time
This is because you (or your administration office) can provide the details to us directly from the salary package. Informing us separately when employees enter or leave your employment will no longer be necessary; nor will you have to send us any annual wage details.

2. You can see immediately whether or not your details are correct
Immediately after you (or your administration office) send the details to us, you (and your administration office) will receive feedback. This is provided both via the salary package and mijnpgbdesk.nl.

3. You will then be invoiced on the basis of up-to-date information
When preparing your invoices, we work on the basis of the details you (or your administration office) have sent us. This means the chance of any unpleasant surprises is significantly lower.

4. Your register of participants will be more up to date
This is due to the fact that we will receive and, therefore, process your details more quickly. On mijnpgbdesk.nl, there is an overview of all your employees who accrue pensions with us.

Your employees’ advantages include:
1. Your employees will always have an up-to-date overview of their pension situation
On mijnpgbpensioen.nl, your employees have complete access to their pension details. We update these details each month on the basis of the details we have received from you (or your administration office).

2. Your employees will be better and more quickly informed
For example, when employees enter or leave your employment. This is due to the fact that we receive your details more quickly.

This depends on the pension scheme you have.

If you have a defined contribution scheme:
Since 1 January 2018, employers who offer a defined contribution scheme have been sending their pension details to us via the UPA.

If you have an average salary scheme:
You will transfer to the UPA system as of 2019.

If you have a defined contribution scheme or a combined scheme, you will find the 'User’s guide about sending details via a UPA' here. If you have an average salary scheme, an amended user’s guide will be made available on this site by the end of 2018.